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Records Specialist – 6 months contract

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Background

Information Management (IM) engages with all teams within the company to ensure that unstructured data and information assets are managed in a coherent manner, that information is held and handled securely, made available to the right people and kept as long as necessary.
This role will ensure that hard copy legal records created and received by the company is securely received, adequately processed on the company's records management system and sent off-site.
The role will also assist with the daily transfer of shipments to and from off-site storage in the absence of the colleague responsible for this task.
The work will be carried out on-site in our London Headquarters and will require some lifting of boxes.

Objective

The objective of the assignment is to effectively receive, process and store hard copy legal records.

Scope of Work

This role will support the management of hard copy vital records, including:

• Appraisal, indexing, scanning, quality checking and filing of a large number of documents received for safekeeping to ensure they are made available on the company's EDMS

• Training staff on all aspects of the vital records programme to ensure compliance with procedures

• Facilitating awareness among staff in all matters relating to the management of vital records

• Conducting user reference services to provide

• Scope of services successfully transitioned to third party provider and knowledge transfer complete.

Implementation arrangements

The company shall not seek to exercise any direction, control, or supervision over the Consultant’s working methods in the provision of services. Within the scope of services, the Consultant shall complete their work in adherence to relevant company policies, process and standards.

Deliverables

• Support the Transition of this Scope of Services to a Third-Party Provider once appointed.

To be considered for this and other vital Records vacancies, please apply with your CV to info@tfpll.com